WONCA Europe

Hippokrates Instructions

Instructions

Following the Visitor sending the Host the completed 'Visitor Contact Template' the following steps should be undertaken.

 

Step 1: Completion of the Learning Objectives by Visitor

The Learning Objectives should be completed by the Visitor. The Visitor should e-mail the Learning Objectives to the Host for review.

This should happen 16 weeks before the exchange.

Step 2: Completion of Educational Programme by Host

The Host reviews the Learning Objectives and considers if they are appropriate. If so he/she devises anEducational Programme, signs the pre-exchange declaration and sends the documents to the Visitor.

This should happen 15 weeks before the exchange.

Step 3: Confirmation of proposed the Exchange

The pre-exchange declaration is then signed by Visitor and the Learning Objectives & Educational Programme documents emailed by the Visitor to the Visitor's National Exchange Coordinator for approval.

This should happen 14 weeks before the exchange.

If documents are in order the Visitor's National Exchange Coordinator will confirm that the exchange is going to take place.

This should happen 12 weeks before the exchange.


WITHOUT THESE STEPS THE YOU WILL NOT BE PERMITTED TO PARTICIPATE ON A HIPPOKRATES EXCHANGE

 

Step 4: The Exchange takes place

Step 5: Completion of Learning Outcomes & Final Report by Visitor

The Learning Outcomes should be completed by the Visitor. These should be reviewed and the post-exchange declaration signed by the Host to confirm that the specified learning outcomes have been met. The completed form should then be sent by the Visitor to the Visitor's National Exchange Coordinator for approval. A copy of the Final Report should be sent to the VdGM Exchange Liaison Person (exchange@vdgm.eu).

This should happen within 1 week of the exchange.

Step 6: Certificate of Completion

The Host's National Exchange Coordinator should notify the Visitor's National Exchange Coordinator of any problems. The Visitor's National Exchange Coordinator must notify the VdGM Exchange Liaison Person that the exchange met the educational requirements of the Hippokrates Exchange Programme. Thereafter the VdGM Exchange Liaison Person will issue to the Visitor and Host their Certificate of Completion.

This should happen within 2 weeks of the exchange.

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